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Publishing pages
When you publish a page, you can choose one or more of the following publication options:
- Notify (by email). Check this option when you want to send people e-mail indicating the new page is available for viewing. For example, if you create a page in a product catalog with new pricing information, you might want to send e-mail to your regular customers to let them know that the new pricing information is now available.
- Restrict readers. Check this option when you want only a select set of individuals to see the page when they visit the room. For example, if you created a preliminary version of a product description in a room that the general public can enter, you would choose this option to ensure that only certain employees could see that preliminary version when they entered the room. If you wanted these same employees to edit the page, also, you would use the next option in combination with this option.
- Add editors. Check this option when you have created a page with contents that you would like other people to modify. You would choose this option if, for example, you had created a preliminary version of a product description in a room that only employees can enter and you wanted some of those employees to be able to modify the description.
- Add to calendar. Check this option when you want to insert the page title in the calendar for the current room. For example, if you have just created a page that describes the agenda for a meeting, you can insert the page title into the calendar in the slot that corresponds to the meeting time. When a prospective meeting attendee looks at the calendar for the room, he or she will see the page title in the relevant time slot and can click the title to display the agenda. This option appears only if the current room includes a calendar.
- Save as Draft. Select Save as draft when you want to create a draft version of the page that only you can see. The page title appears in the table of contents or in a folder only when you enter the current room; for everyone else, the page title is invisible.
- Revert. Select Revert if you are editing a previously published page, and want to revert the page to its previously-published contents.
Choosing a location for the page
If you have manager privileges in your place, you can choose to display the page title in the table of contents, in a folder in the table of contents, or in the Index in the current room. If you have author privileges in your QuickPlace and you have access to one or more folders in the current room, you can choose the folder in which you want to display the page title or choose the Index as the destination for the page title. If there are no folders in the current room (or none that you have access to), you can display the page title in the Index only.
To specify the Index as the location for the page, select Index.
To specify a folder as the location for the page, select the name of the folder in which you want the page to appear. For example, if you want the page title to appear in the Library folder, select Library. The page title automatically appears in the Index, as well.
To specify the table of contents as the location for the page, select Table of contents, display the list of page, folder, and room titles in the table of contents by clicking clicking the down arrow next to the text box, and then click the title above which you want the new title to appear. The page title automatically appears in the Index, as well.
For example, suppose you have a table of contents that lists the following three pages in the following order:
- Product History
- Product Line
- Return Policy
To insert a new page, Services Available, between Product Line and Return Policy, you would select Return Policy in the list of possible table of contents locations. The resulting table of contents would look like this:
- Product History
- Product Line
- Services Available
- Return Policy
- Regulating access to pages
There are several options for restricting member usage of a published page. See the following table for a list of options and descriptions.
| Option | Result |
| Publish page in draft form | Nobody but you can see the page. |
| Limit readership of the page | Only certain QuickPlace members can read the page. |
| Grant editing privileges only to certain members | Only certain QuickPlace members can edit the page. |
| Put a lock on a page | Prevents other QuickPlace members from editing a page to which you also have edit access; Checks out the page for editing. |
| Release a lock on a page | Checks in the draft version of the page to make your changes available to other readers and editors. |
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